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Plumbers on overtime, gardeners with paid travel, self-employed subbies: every hour and extra becomes gross pay, ready for your payroll provider.
Give each employee an hourly, overtime and travel figure, or pay self-employed subs by the job. A pay rise never rewrites past pay.
Pay weekly, every two weeks, twice a month or monthly.
A running estimate grows as timesheets are signed off, so a heavy overtime stretch shows up early.
Timesheets still pending are flagged.
Add back pay, reimbursements or a bonus for anyone, and set deductions that repeat each run. Once you sign off, it’s locked.
A uniform deduction repeats until you remove it.
Fieldspilot hands over the numbers; your provider handles PAYE, National Insurance and paying the team. Mark the run paid and it’s on record.
Each person’s year-to-date figure stays on file.
Try it on your next job.14 days free. No card needed.
Pest control
Turn on paid travel and a 22-minute drive between rural pest stops, in this example, is paid on the run with the job hours.
Roofing
Registered CIS subcontractors have 20% deducted by the contractor (gov.uk). Roofing subs sit on their own pay type, paid by the roof, apart from your crew.
Pressure washing
Average pay across all hours can’t fall below the minimum wage (gov.uk). Summer wash weeks get overtime worked out at your own rate.
Property maintenance
Take uniform cost off maintenance techs as a recurring deduction, £20 a run in this example, so nobody has to remember it.
Window cleaning
Start the pay period on Saturday to match your cleaning week, and every run covers the same seven days the crew worked.
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Tree care
Set a daily overtime tier, like time and a half after 8 hours, and storm clean-up days split overtime and double time for you.
Painting
Fortnightly runs collect two weeks of repaint timesheets into one pay run, so the crew is paid every other week from the same hours.
Pest control
Turn on paid travel and a 22-minute drive between rural pest stops, in this example, is paid on the run with the job hours.
Roofing
Registered CIS subcontractors have 20% deducted by the contractor (gov.uk). Roofing subs sit on their own pay type, paid by the roof, apart from your crew.
Pressure washing
Average pay across all hours can’t fall below the minimum wage (gov.uk). Summer wash weeks get overtime worked out at your own rate.
Property maintenance
Take uniform cost off maintenance techs as a recurring deduction, £20 a run in this example, so nobody has to remember it.
Window cleaning
Start the pay period on Saturday to match your cleaning week, and every run covers the same seven days the crew worked.
Tree care
Set a daily overtime tier, like time and a half after 8 hours, and storm clean-up days split overtime and double time for you.
Painting
Fortnightly runs collect two weeks of repaint timesheets into one pay run, so the crew is paid every other week from the same hours.
Pest control
Turn on paid travel and a 22-minute drive between rural pest stops, in this example, is paid on the run with the job hours.
Roofing
Registered CIS subcontractors have 20% deducted by the contractor (gov.uk). Roofing subs sit on their own pay type, paid by the roof, apart from your crew.
Pressure washing
Average pay across all hours can’t fall below the minimum wage (gov.uk). Summer wash weeks get overtime worked out at your own rate.
Property maintenance
Take uniform cost off maintenance techs as a recurring deduction, £20 a run in this example, so nobody has to remember it.
Window cleaning
Start the pay period on Saturday to match your cleaning week, and every run covers the same seven days the crew worked.
Tree care
Set a daily overtime tier, like time and a half after 8 hours, and storm clean-up days split overtime and double time for you.
Painting
Fortnightly runs collect two weeks of repaint timesheets into one pay run, so the crew is paid every other week from the same hours.
Every Fieldspilot Business includes
No. It works out gross pay and payslips; your payroll provider handles PAYE, National Insurance, filings and paying the team, so you keep the provider you already use.
No. Sign-off locks it so the record can’t drift. Fix anything while it’s in draft or review, then sign off.
Yes. Pay subs per job or by the hour alongside your employees, and export them with everyone else.
Yes. A running estimate updates as timesheets are signed off, so you see an expensive overtime period coming.
Contractor Payroll Software is on the Business plan (£159 a month plus VAT). Every account starts with a 14-day free trial, no card needed, and you can cancel any time.
